Support | DISTRICT IMPORT

Step 1: Download the Student and/or Teacher Template(s)

PLEASE NOTE:  To ensure that your data is imported correctly, your import files must be named  “students.csv” and “teachers.csv“. Both files must be saved in the “CSV" (Comma Separated Value) format. If any classes or user accounts were created manually before using the import tool, those accounts will not be affected in any way and will not be moved or adjusted as a part of the import process.

Step 2: Prepare Your Required Data Fields

FIRST NAME

• This field must NOT contain spaces, apostrophes, quotation marks, commas, semicolons, colons, or accented characters.

LAST NAME

• This field must NOT contain spaces, apostrophes, quotation marks, commas, semicolons, colons, or accented characters.

GRADE

• This field must be a number 1–12 , K, Adult, or College
• This field will not recognize “1st,” “First,” “2nd,” “Second,”  etc.
• It is recommended when starting a new term to double check the grade levels being imported. At the beginning of each term, administrators have the option to increase student grades. If a recently imported student has their grade increased accidentally, it may cause confusion.

USERNAME*

• This field must NOT include extra spaces, apostrophes, quotation marks, commas, semicolons, colons, or accented characters.
• Each student must have a UNIQUE username within your Reading Plus school district.
• We recommend using a Student ID number as the username.
• This field must be a minimum of 2 characters.

PASSWORD*

• This field must NOT include extra spaces, apostrophes, quotation marks, commas, semicolons, colons, or accented characters.
• For help generating simple passwords for students check out www.dinopass.com.
• This field must be a minimum of 2 characters.

STUDENT NUMBER OR STUDENT ID

• A student number helps recognize individual students in the system. It is especially useful for seamless transitions of data for students who are transferring from one school to another, or for students who are advancing to a new school, such as from middle school to high school.

SITE CODE

• Site codes are a unique identifier for Reading Plus. This field helps us map students to specific schools.
• You should receive your site codes when sites are purchased, but you can always request a full list by contacting our Customer Service team at:
  Phone: 1-800-732-3758, option 1
  Email: support@readingplus.co.uk
• Please note that if a site does not yet exist and the site code is included in your file, the import will not run.

*Please check out these Spreadsheet Tips for suggestions on how to easily generate usernames and passwords.

Step 3: Additional Student Fields

GENDER

• Choose “M” or “F” if known. Leave blank if unknown.

CLASS

• This is a highly recommended field because it will make the Class setup in the program faster and easier.
• It is important to note that having a Class listed in this field will attempt to automatically create a new class with the listed name. If a class was already manually created the import process will not add students to it.
• The name of a class must appear consistently to ensure appropriate student enrollment (this includes capitalization). For example, the class names “7th Grade,” “7th grade,” and “Grade 7” would all be treated as three separate classes.

RACE

• Choose ONE (1) of the following categories, or leave blank if unknown:
  • A (Asian)
  • B (Black or African-American)
  • H (Native Hawaiian or Other Pacific Islander)
  • I (Native American or Alaska Native)
  • M (Two or more races)
  • W (White or Caucasian)

ETHNICITY (HISPANIC/LATINO)

• Choose Y (Hispanic or Latino) or N (Not Hispanic or Latino). Leave blank if unknown.

FREE / REDUCED LUNCH

• Choose ONE (1), or leave blank if unknown:
  • F (free)
  • R (reduced)
  • N (no discount)

SPECIAL EDUCATION

• Choose Y (Yes) or N (No). Leave blank if unknown.

ESL/ELL

• Choose Y (Yes) or N (No). Leave blank if unknown.

Step 4: Perfecting Your Teacher Required Fields

The following fields in the teacher CSV template are required. 

FIRST NAME

• This field must NOT contain spaces, apostrophes, quotation marks, commas, semicolons, colons, or accented characters.

LAST NAME

• This field must NOT contain spaces, apostrophes, quotation marks, commas, semicolons, colons, or accented characters.

EMAIL ADDRESS

• This field MUST be in standard email format i.e. “Example.Teacher@Example.com”

SITE CODE

• Site codes are a unique identifier for Reading Plus. This field helps us map teachers to specific schools.
• You should receive your site codes when sites are purchased, but you can always request a full list by contacting our Customer Service team at:
  Phone: 1-800-732-3758, option 1
  Email: support@readingplus.co.uk
• Please note that if a site does not yet exist and the site code is included in your file, the import will not run.

USERNAME*

• This field must NOT include extra spaces, apostrophes, quotation marks, commas, semicolons, colons, or accented characters.
• We recommend using an email address or an ID number for username.
• This field must be a minimum of 6 characters

PASSWORD*

• This field must NOT include extra spaces, apostrophes, quotation marks, commas, semicolons, colons, or accented characters.
• This field must be a minimum of 6 characters.

*Please check out these Spreadsheet Tips for suggestions on how to easily generate usernames and passwords.

Step 5: Adding Classes to Teacher Import

 CLASS

• We recommend you include this data field in the import because it will make the Class setup in the program faster and easier.
• When assigning multiple classes to a single teacher account, simply add a duplicate row for that teacher and change the class column to reflect each new class.
• It is important to note that having a Class listed in this field will attempt to automatically create a new class with the listed name. If a class was already manually created the import process will not add teachers to it.
• The name of a class must appear consistently to ensure appropriate student enrollment. For example, the class names “7th Grade,” “7th grade,” and “Grade 7” would be treated as three separate classes

Step 6: Import Your CSV Data File

After you have prepared the “students.csv” or “teachers.csv” file and saved it with the proper name, simply:

1. Log in to your District Administrative Account.
2. Click "Try Beta."
3. Click the orange Manage button on the left.
4. Click Import on the right.
   
5. Select the file to import (Teacher or Student).
6. Follow prompts to complete the import.